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RTI Act

The Right to Information Act 2005 (Act No. 22/2005) is a law enacted by the Parliament of India, giving citizens of India access to records of Central Government and State Governments. The Act applies to all States and Union Territories of India, except the State of Jammu and Kashmir - which is covered under a State-level law. Under the provisions of the Act, any citizen (including the citizens within J&K) may request information from a "public authority" (a body of Government or "instrumentality of State") which is required to reply expeditiously or within thirty days. The Act also requires every public authority to computerise their records for wide dissemination and to proactively publish certain categories of information so that the citizens need minimum recourse to request for information formally.

This law was passed by Parliament on 15 June 2005 and came fully into force on 13 October 2005. Information disclosure in India was hitherto restricted by the Official Secrets Act 1923 and various other special laws, which the new RTI Act now relaxes.

1. Frequently Asked Question about RTI-2005

The relevant provisions of the Act towards charging fee are as under:

  •  A request for obtaining information under Sub-section (1) of Section 6 shall be accompanied by an application fee of Rs.10.00 by way of cash against proper receipt or by demand draft or Indian Postal Order (IPO) in the name of the ‘The Director, CSIR-National Geophysical Research Institute’ payable at Hyderabad, Telangana.
  • For providing the information under Sub-section (1) of Section 7, the fee shall be charged by way of cash against proper receipt or by Demand draft or Indian Postal Order (IPO) payable to the ‘The Director, CSIR-National Geophysical Research Institute’ at following rates:
  1. Rs.2.00 for each page (in A4/A3 size paper) created or copied.
  2. Actual charge or cost price of a copy in larger size paper.
  3. Actual cost or price for samples or models; and
  4. For inspection of records, no fee for first hour; and a fee of Rupees 5.00 for each fifteen minutes (or fraction thereof) thereafter.

3. For providing the information under Sub-section (5) of Section 7, the fee shall be charged by way of cash against proper receipt or by Demand draft payable to the ‘The Director, CSIR-National Geophysical Research Institute’ at following rates:

  • a. Information provided on CD Rs.50.00 per CD; and
  • b. For information provided in printed from at the price fixed for such publication or Rs.2.00 per page of photocopy for extracts from the publications.

The payment (and correspondence if any) may be sent to:

Smt. V. V. S. Lakshmi
Central Public Information Officer
CSIR-National Geophysical Research Institute,
Uppal Road, Hyderabad –500007 (Telangana)
Phone: 040-27012889 

Before requisition for information, please ensure that the requisite payment details (DD No. Bank Name, etc) have to be given. Please note that the request for information will be entertained only after receiving the amount in Cash/Demand Draft/Indian Postal Order(IPO).

Information seekers may go in appeal against the reply of the Public Information Officer within stipulated period as indicated in RTI Act 2005. The Appellate Authority at this institute (CSIR-National Geophysical Research Institute) is

Dr. Kusumita Arora
Appellate Authority 
CSIR-National Geophysical Research Institute,
Uppal Road, Hyderabad – 500007 (Telangana)
Phone: 040-27012783

Organizational structure diagram of CSIR
Organizational structure diagram of CSIR-NGRI

Mission:

To carry out research in multidisciplinary areas of the highly complex structure and processes of the Earth system and its extensively interlinked subsystems.

Objective/Purpose :

CSIR-NGRI’s basic objectives have always relate in the fields of Exploration of Hydrocarbons/Coal, Mineral Exploration, Engineering Geophysics, Exploration, Assessment, Management of Groundwater Resources, Earthquake Hazard Assessment, Structure of the Earth’s Interior, History of its Evolution in Space & Time, Geoenvironmental Studies and Development of Geophysical Instruments. CSIR-NGRI regularly publishes in highly reputed national and international earth science journals. The number of publications in Scientific Citation Index (SCI) has shown a constant rise during the last decade.

Address of the main office CSIR(Council of Scientific & Industrial Research)-National Geophysical Research Institute (NGRI) Uppal Road, 
Hyderabad - 500007 (INDIA)
Website: www.ngri.org.in
Morning Hours of the Office (0930 hrs - IST) Monday to Friday
Closing Hours of the Office (1800 hrs - IST) Monday to Friday

 

RESPONSIBILITY OF THE DIRECTOR

  • Realizing the vision and mission of the National Laboratory,CSIR-National Geophysical Research Institute.
  • Creating an environment in the National Laboratory conducive to nurturing of innovation and high class R&D and the other S&T activities of the laboratory.
  • Managing the affairs of the National Laboratory as per the decisions of the Management Council.
  • He shall in all matters have powers delegated to him by the Governing Body.
  • Have all the powers as per the by laws made & amended from time to time by CSIR.
     

RESPONSIBILITY OF THE HODs

  • To act as a facilitator for running the R&D/S&T project programmes of the respective Division/Centre, control of job allocation and supervision of Division/Centre's activities.
  • Provide due diligence and efforts to perform high class R&D and S&T activities in the Laboratory.
  • Conduct R&D/S&T activities as per the decision of Research Council and Management Council, under supervision of the Director of the Institute.
     

The R&D organization has three broad categories of employees, the guidelines for whom are given as under:
 

Scientific Staff (Gr.IV) To contribute by research and/or development of new methods or knowledge and/or new techniques.
Technical Staff (Gr.III) To contribute by using existing technical /scientific knowledge or by generating modified techniques and/or applying them for the solution of specific technical problem.
Administrative Staff To provide all the administrative support for the work of the organisation.


Also, the laboratory has supporting staff (Gr. II and Gr. I), who are expected to provide general/skilled support to Scientific/Technical/Administrative Staff by way of running /maintaining infrastructure and services.

Duties of the Controller of Administration

  1. Formulate and implement the policies concerning administrative procedures for smooth functioning of the institute.
  2. Provide advice to the functional bodies (committees, groups) within the organization.
  3. Keep liaison with CSIR on matters related to administration.
  4. Provide healthy working conditions and atmosphere to the institute by correct interpretation of rules and laws.
  5. Advice Director, CSIR-NGRI on the matters related to administrative nature for decision.
  6. Seek instructions of the Director on the matters beyond routine for implementation.

Duties of the Administrative Officer

  1. Overall in-charge of the activities in the Administrative sections, that deal with matters like personnel; maintenance, upkeep and security of the institute's property; logistics support; control on the expenditure from administrative angle; etc.
  2. Reporting /Reviewing officer for the staff working in administrative block.
  3. Execute the power delegated to the Administrative Officer
  4. Take over the duties of the Controller of Administration in absence of the position.
  5. Undertake the tasks as assigned from time-to-time of non-routine nature.

Duties of the Controller of Finance and Accounts

  1. To assist and advise the Director on all financial matters and be responsible for providing support services to all the scientific staff and bench-level-scientists.
  2. Active participation in management decisions being an ex-officio member in statutory and other committees like Management Council, Standing Purchase Committees, Standing Disposal Committee, Departmental Promotion Committee, Honorarium Distribution Committee, Estate & Work Committee etc.
  3. Liaison and co-ordination work in respect of DACR & CSIR audit parties.
  4. Financial concurrence of all the proposals including service matters.
  5. To keep liaison with CSIR HQs on matters related to Finance/ Accounts/ Audit.
  6. Preparation of REs & BEs, review of expenditure vis-a-vis budget allocation.
  7. Preparation of annual account, income & expenditure statement and balance sheet.
  8. Scrutiny of pension cases and issue of PPO, retirement /death gratuity, commutation order etc.
  9. Implementation of activities related to modernization and computerization of finance & accounts functions.
  10. Any other work assigned by CSIR/Director.

Duties of controller of Stores and Purchase

  1. Overall in-charge of the activities in the Stores and Purchase sections that deal with matters like purchase of stores, maintenance of stores inventories, write-off of unserviceable items, auction of outdated stores, etc.
  2. Reporting /Reviewing Officer for the staff working in the Stores and Purchase section.
  3. Execute the policies concerning purchase and stores procedures for smooth functioning of the institute.
  4. Provide advice to the functional bodies (committees, groups) within the organization.
  5. Keep liaison with CSIR on matters related to Stores and Purchase.
  6. Provide healthy working conditions and atmosphere to the institute by correct interpretation of rules and laws.
  7. Advice Director, CSIR-NGRI on the matters related to stores and purchase for decisions.
  8. Seek instructions of the Director on the matters beyond routine for implementation.

 

DECISION MAKING PROCESS/DELEGATION OF POWERS

The procedure followed to take a decision on various matters is in accordance with the rules and regulations governing the subject matter that are under consideration. In order to arrive at a particular decision for important matters, the Research Council of CSIR-NGRI gives direction of the R&D activities to be conducted by the Laboratory. Such R&D activities of the laboratory are managed by the Director with the advice and a Management Council constituted for managing the affairs of the laboratory.

  1. Regarding R&D Activities, Each discipline/area at CSIR-NGRI has a Head of the Department (HOD) who normally takes a decision in process making, in consultation with the Director. HODs also supervise the R&D activity in their discipline. The individual Scientific/Technical/Supporting Staff in each area report to the corresponding discipline Head. The discipline heads are accountable to the Director, who in turns reports to the Research and Management Council.
  2. In administration, there are Section Officers for each section who report to Controller of Administration/Administrative Officer. The Director is assisted by a Controller of Administration/Administrative Officer, Controller of Finance & Accounts/Finance & Accounts Officer and Controller of Stores & Purchase/Stores & Purchase Officer who advise the director on all administrative, financial and purchase matters.
  3. Various Internal Committees have been constituted which are bestowed with specific responsibility to address specific problems. These committees give their recommendations to the Director, who takes a final decision.
  4. The final authority in the decision making process rests with the Director and in certain specified matters, the final authority rests with Director General, CSIR (DGSIR), New Delhi. However, certain powers have been delegated to lower functionaries by the Director.
  5. CSIR-NGRI is guided in its activities by its Controlling Authority, i.e. Council of Scientific and Industrial Research (CSIR). Based on its directives, the decisions are taken at Laboratory level by the Head of the Laboratory, i.e. Director.

DELEGATION OF POWERS

I. Recruitments/Appointments:

S.No Nature of power Extent of power Authority Remarks
1 Approval for appointment of Project Assistant/extension under sponsored project Full Director Based on the recommendations of the Committee
2. Acceptance of medical Certificate on first Appointment Full Administrative Officer  

II. Disciplinary / Vigilance matters / Permissions etc.:

1. To permit undertakings of non-CSIR work for which 
honorarium/fee Royalty is offered including
delivering lectures, writing books and manuals		 Full Sr.most Scientist 'G' Subject to exigencies of work.
2. Permission to deliver lectures by Scientists
in Universities/Technical Instts. at their
invitations and to accept remuneration therefore.		 Full Sr.most Scientist. 'G' Subject to exigencies of work.

III. Works & Services (Maintenance):

S.No Nature of Power Extent of Power Authority Remarks
1. a) Sanction of emergent expenditure under the
following budget sub-heads subject to budget provision. P-6 Lab. Building maintenance/ Q-VII
staff quarter’s maintenance.		 Full Controller of Administration Upto Rs. 50,000/- with prior concurrence of Finance
b) Sanction of expenditure under P-6 & Q-VII for petty works provided budget provision exists. Full -do- Petty works not exceeding Rs.25000/- with prior concurrence of Finance
2. Sanction Expenditure on maintenance on lift, A/cs. exhaust fans and other installations under P-6 and    Q-VII. Full Controller of Administration  

IV.Personal Claims:

S.No Nature of Power Extent of Power Authority Remarks
1. Proposals related to the pay fixation of all the categories of staff which are as per rules and vetted by Finance Accounts Full Controller of Administration  
2. Tuition Fee and Children Educational Allowance (CEA) Full Administrative Officer  
3. Sanction of CPF/GPF advance All non-gazetted and gazetted staff. Administrative Officer  
4. Sanction of CPF/GPF withdrawal & conversion of refundable to non-refundable Full Sr. most Sct. 'G' Director would be the sanctioning authority in respect of the case of Sc.’G’.
5. Overtime Allowances (1) On holidays 
(2) On Working days.		 Sr.most Scientist. 'G' 
Controller of Administration		 Subject to strict observance of OTA Rules.
-do-
6. Controlling Officer for medical reimbursement claim (1)Sci. EI & above and Heads of Admin., Accounts, Stores & Purchase
(2) All non-gazetted and gazetted staff up to the level of Sci.’C’ or equivalent including Fellows (CSIR JRF/SRF) and Research Associates		 Sr.most Scientist. 'G' Director would be the controlling officer in case of Sc.G.
7. Sanction expenditure to Medical Centre for purchase of medicines, X-ray films etc. under P-3 medicines for dispensary Full As per RPP  
8. Sanction of tours and advances/ refund of cancellation charges in case cancellation of tour is in public interest All Admin. staff working in Gen. Admin/ Finance & Accts./ Stores & Purchase Section (excluding SFAO/ SPO) Controller of Administration Director's approval will be obtained if the proposal is for travel by Air.
9. Sanction of tours and advances/ refund of cancellation charges in case cancellation of tour is in public interest, as per entitled class (expenditure to be debited to the projects. 1) Full in respect of the staff working in the project 
2) In respect of the Project Leader		 HOD 
On the recommendations of Head of the Deptt., Sr.most Sc. 'G'		 Director's approval will be obtained if the proposal is for travel by non-entitled class
10. Sanction of tour in r/o all project staff working in project including Project Associates (expenditure to be met out from sponsored projects) Full Project Leader As per rules on the subject.
11. Sanction of tour in r/o all research fellows (JRFs/SRFs/ RAs) (expenditure to be met out from contg. grant) Full Research Guide As per rules on the subject.
12. Sanctioning authority for LTC Full Administrative Officer As per the instructions on the subject.
13. Controlling Officer for LTC (1)Sci. EI & above and Heads of Admin., Stores & Purchase 
(2) All non-gazetted and gazetted staff up to the level of Sc.C or equiv		 Sr.most Sc. 'G' 
Administrative Officer		 Director would be the controller officer in r/o Dy. Director's case.
14. Sanction of festival advances Full Administrative Officer  
15. Compensatory Off to staff Full HOD/Sectional Head  
16. Sanction of casual leave to the regular staff in the Divn. and maintain proper account of it Full HOD/Sectional Head  
17. Sanction of regular leave Full HOD Based on the sanction of the HOD, SO (Estt.) to certify and record the entries in the service books and duly authenticate the same based on the availability of leave.
18. Sanction of special casual leave Full Controller of Administration  
19. Sanction of leave to all project staff (appointed for projects) and to maintain proper leave account of it. Full Project Leader As per rules on the subject.
20. Sanction of leave to fellows (CSIR JRF/SRF/RA) and to maintain proper leave account of it Full Research Guide As per rules on the subject.
21. Acceptance of bonds, surety bonds for deputation, training interest bearing advances Full Administrative Officer  
22. Approve tender adver-tisement for works and services, advertisement for regular appointment in newspapers etc. Full Administrative Officer  
23. Approval of admission of time-barred personal claims beyond 3 months Fulll Director, CSIR-NGRI  
25. Sanction of Advance in lieu of leave salary Full Administrative Officer  

V.TRANSPORT:

(A) Hiring of Vehicles [Local]:

1. Hiring taxi (Local) for officialvisits in public Interest and the hiring is connected to project work funded by outside funding agency regarding expenditure sanction. Full Controller of Administration Subject to condition that : i)the expenditure is met from project funds 
ii) the vehicle is hired from the approved agency of the office and through Admin. 
iii)non-availability of staff car
2. Hiring taxi for official visits in public interest and the expenditure from Lab funds Full Controller of 
Administration		 Subject to condition that : i) the vehicle is hired from the approved agency of the office and through Admin.
ii) Non-availability of staff car.
3. Hiring taxi for official visitors to the Institute whose visit is duly approved by Director, NGRI. Full Controller of Administration i) Subject to condition that vehicle is hired from the approved agency of the office and through Admin.
ii) non-availability of staff car

(B) Hiring of Vehicles [Out of Station]:

1. Hiring taxi for official visits in public interest and the hiring is connected to project work funded by outside funding agency Full Controller of Administration Subject to condition that : i)The expenditure is met from project funds. 
ii) Vehicle is hired from the approved agency of the office and through Admin.

VI. Official Guests Visiting CSIR-NGRI:

S.No Nature of power Extent of power Authority Remarks
1. Approval for free boarding /lodging for official guests Full Sr.most Sc. 'G'  
2. Approval for official lunch/Dinner/refreshments Supplied by the Departmental canteen/Guest House. i) Expenditure under sponsored projects
ii)Expenditure under institutional heads of A/Cs.
iii)For administrative meetings, etc.		 Project Leader
Sr.most Sc. 'G' 
COA/AO		  
3. Treating official visitors as guests (free boarding, lodging, Travel to & fro) in the guest house Full Sr.most Sc. 'G' Subject to following Conditions : 1)The exp. is met out of industry funded projects
2) The visit should be in connection with such project work
3) No DA is payable to the visitor for his stay.
4) If the visitor is a foreigner, prior approval will be obtained from Director, NGRI
4. Allotment of Guest House including VIP rooms Full Controller of  Administration  

VII. CONTINGENT EXPENDITURE (CSIR BUDGET)

S.No Nature of power Extent of power Authority Remarks
1. Sanction expenditure upto Budget provision under P-4 contingencies. for water, Electricity, telephones (recurring), advertisement, postage, petrol and oil, Municipal Taxes, newspapers and periodicals, washing and laundry charges etc. Full Administrative Officer  
2. Sanction of Contingent expenditure out of (P-4) (other than the heads mentioned above) except legal expenses Rs.10000/- More than Rs 10000/- Administrative Officer Controller of Administration All expenditure bills must be settled within a period of one month from the date of drawl of advance With prior concurrence of Finance

VIII. Contingent Expenditure (Projects):

S.No Nature of Power Extent of Power Authority Remarks
1. a) Sanction of emergent expenditure towards contingencies and consumables including the expenditure out of revolving advance related to R&D activities from the externally funded projects for which the provision exists in the project. (Exp. Related to printing of letter-heads, visiting cards, name plates and printing of other stationary items etc. shall not be booked to contingencies)   Rs.5000 
Rs.10000
More than Rs. 10000		 Project Leader 
HOD/Area Leader 
Sr. most Sct ‘G’		 For booking any expenditure under this category, a proper financial sanction will be issued by the authority competent to incur the expenditure. All expenditure bills must be settled within a period of one month. With prior concurrence of finance  

IX. TA/DA AND OTHER EXPENDITURE RELATED TO OFFICIAL MEETINGS (advance):

S.No Nature of Power Extent of Power Authority Remarks
1. Where TA/DA for regular CSIR meetings. To be debited to lab funds/to be recouped from CSIR Hqrs./sister institute. Upto Rs.25000
Upto Rs.50000
Beyond Rs. 50000		 Administrative Officer
Controller of Administration
Sr.most Sc. 'G' 
 		 Advance to be drawn with prior concurrence of SFAO/FAO. All expenditure bills must be settled within a period of one month from the date of drawl of advance.
1. Where TA/DA for sponsored project meetings and expenditure is to debited to sponsored project funds. Upto Rs.25000
Upto Rs.50000
Beyond Rs. 50000		 Project Leader
HOD/Area leader 
Sr.most Sc. 'G' 		 Proposal to be vetted by RMA for funds availability and admissibility. Advance to be drawn with prior concurrence of SFAO/FAO. All expenditure bills must be settled within a period of one month from the date of drawl of advance.

X. Deputation Abroad including EOL:

S.No Nature of Power Extent of Power Authority Remarks
1. Forwarding of the Application to CSIR Full Director, CSIR-NGRI   The recommendations of ISTAG will be received in Estt and processed through Finance for consideration of DIRECTOR, CSIR-NGRI. After his approval, the Estt will forward the application to CSIR

XI. Forwarding of application for employment:

S.No Nature of Power Extent of Power Authority Remarks
1. For Group IV 
For Group III Officers
For others		 Full
Full
Full		 Director, CSIR-NGRI 
Sct ‘G’, 

Administrative Officer		 On recommendations of HOD (applicable to all)

XII. HBA/Conveyance/PC advance:

S.No nature of Power Extent of Power Authority Remarks
1. 
2.
3.		 Sanction of advance in respect of all staff Approval for release of installments sanctioned by CSIR/NGRI Sanction of Reimbursement of stamp duty in case of mortgage. Full
Full
Full		 DIRECTOR, CSIR-NGRI
Administrative Officer
Controller of Administration		  

XIII. Small Family Norms:

S.No Nature of Power Extent of Power Authority Remarks
1. Sanction of special increment for promoting small family norms in respect of all staff Full Controller of Administration  

XIV. Misc:

S.No Nature of Power Extent of Power Authority Remarks
1. Approval for issue of NOC for obtaining Passport/Visa Full Administrative Officer  

XV. DDOs FOR DIFFERENT PURPOSES:

S.No DETAILS DRAWING & DISBURSING OFFICER (DDO)
1 Works & Services Controller of Administration In the absence of COA, Administrative Officer
2 Personal claims DDO In the absence of DDO, Seniormost Section Officer (Gen.)
3 Purchase bills SPO
4 FVC bills for cash, purchases Services etc. not falling Under Sr.Nos. 1,2 & 3 DDO In the absence of DDO, Seniormost Section Officer (Gen.)
5 Cash Section and related matters DDO In the absence of DDO, Seniormost Section Officer (Gen.)

Administrative Officer CSIR-NGRI shall function as Head of Office. Matters falling beyond the delegated powers of the above functionaries and those not specified in the aforesaid delegations will continue to be put up to DIRECTOR,CSIR-NGRI for approval or sanction as the case may be as hitherto fore.

Note:

HOD : HEAD OF THE DEPARTMENT

SPO : STORES & PURCHASE OFFICER

DDO : DRAWING AND DISBURSING OFFICER

The procedure followed to take a decision on various matters is in accordance with the rules and regulations governing the subject matter that are under consideration. In order to arrive at a particular decision for important matters, the Research Council of CSIR-NGRI gives direction of the R&D activities to be conducted by the Laboratory. Such R&D activities of the laboratory are managed by the Director with the advice and a Management Council constituted for managing the affairs of the laboratory.

 1. In regard to all matters concerning service conditions of employees of the Society, the Fundamental and supplementary Rules framed by the Govt. of India and such other rules and orders issued by the Govt. of India from time to time shall apply to the extent applicable to the employees of the Society. Notwithstanding anything contained in the Bye-law, the Governing Body shall have the power to relax the requirement of any rule to such extent and subject to such conditions as it may consider necessary.
 
   2. Director of each National Laboratory shall be assisted by a Controller of Administration, Controller of Finance and Accounts/ Finance and Accounts Officer and Controller of Stores & Purchase/ Stores & Purchase Officers who shall advice the Director on all administrative and financial matters and be responsible for providing support services to all the Scientific staff and bench level Scientists. Directors shall have the power to over-rule the advice of aforesaid functionaries after recording reasons thereof. A report of such cases shall be sent to Director-General.
 
    3.Headquarter-Laboratory CSIR head-quarters. and Directors of National Laboratories would operate under director control of Director General without and intermediate line functionary. The Laboratories would be freed from routine administrative and financial control of the head-quarters. The head-quarters will, inter alia deal with the following matters:
      a.Receipt and disbursement of funds from the Government;
      b. Appointment of Director/Director Level Scientist;
      c. National Mission;
      d. International and Inter-agency Scientific Collaboration;
      e. Research Fellowships and Training;
      f.Liaison and interaction with major users and Government departments;
      g.Data Bank of total CSIR R&D activities;
      h.Construction activity;
      i.Audit & Vigilance matters;
      j.Grievance mechanism;
      k.Appellate against the decisions of Management Council and Directors;
      l.Parliament matters;
      m. Budget and Finance;
      n. Limitations imposed under the rules for delegations of Financial power;
      o. Accounting of funds to the Ministry of Finance/Accountant General and Public Accountant Committee
      p. Recruitment/promotion policies and procedures;
      q. Common cadres:
      r.Legal matters;
      s.Patent matters; and
      t.Other matters as decided by DG, CSIR.
 

National Geophysical Research Institute (NGRI) is a constituent laboratory/establishment of Council of Scientific and Industrial Research (CSIR) - An autonomous body of India. Hence it is governed by Society Rules and regulations adopted from time to time.

List of rules, regulations, instructions manual and records, referred to by CSIR-National Geophysical Research Institute, Hyderabad for discharging functions are as mentioned. These rules/guidelines can also be accessed on CSIR website also.

S.No Title of the Document Type of the Document Brief Description
1. Memorandum of Association, Rules & Regulations of bye-laws of CSIR. Resolution of the Society, Rules and Regulations and Bye-Laws of CSIR Memorandum of Association dealing with the objects of CSIR; Rules and Regulations of CSIR; Bye-Laws of CSIR as framed by Governing Body which inter-alia provides for formulation of Schemes for Recruitment & Promotion of Staff (Ref. Bye-Law 11); conditions of service of Officers and staff of the Society (Ref. Bye-Law 12-16).
In accordance with Bye-Law 11 to 16, Rules, instructions, manual and records used for discharging day-to-day functions are as under:
S.No Title of the document Type of the document Brief description
A. Recruitment & Assessment Rules
1. CSIR Scientists Recruitment & Assessment Promotion Rules, 2001 Rules Effective from 1.1.2001 for assessment promotions and from 1.4.2002 for recruitment of Scientists (Gr.IV)
2. Revised MANAS (Merit & Normal Assessment Scheme) for Scientific, Technical and Support Staff Rules Assessment of Technical Staff in Group III and support Staff in Groups II & I (Assessment of Scientists discontinued from31.12.2000 in view of CSRAP Rules 2001 w.e.f. 1.1.2001 (as at Sr. No. 1 .above )
3. CSIR Administrative Services (Recruitment & Promotion Rules, 1982) Rules Recruitment and Promotion of Administrative Staff in CSIR and is Labs./lnstts.
4. CSIR Service Rules, 1994 for Recruitment of Scientific, Technical and Support staff Rules Recruitment of Scientific, Technical and Support staff. Recruitment of Scientists is effected under CSRAP Rules, 2001 w.e.f 1.4.2002 (as at Sr.No.1 above)
5. CSIR Research Grants -Research Fellowships & Associateships - Terms and Conditions Rules Terms and conditions of appointment for RAs and Research Fellows (effective from 1.7.01)
6. Senior Research Associateship (Scientists" Pool Scheme) Rules Terms and conditions of appointment for Senior Research Associates (Scientists' Pool)
7. CSIR Research Grants (Emeritus Scientist Scheme) Rules General Information Forms, terms and conditions for appointment of Emeritus Scientist (effective from 1.1.2000)
8. Guidelines of the Lab for engagement of Project Assistants Guidelines/ Rules Engagement of Project Assistants for time barred projects.
9. Apprenticeship Act,1961 Rules Recruitment of Apprentices
B. Service Rules
10. Manual on Establishment and Administration Rules Establishment and Administrative Matters
11. Fundamental Rules and Supplementary Rules Rules General Rules, TA Rules, Central Civil Services (leave) Rules, Dearness Allowance Dearness Relief and Ex-gratia to CPF Beneficiaries, HRA and CCA etc.
12. CCS ( Pension) Rules, 1972 Rules Related to Pension
13. Revised Group Insurance Scheme Rules Group Insurance for the Employees of CSIR
14. Staff Car Rules Rules Rules for use, maintenance of staff cars
15. Medical Attendance Rules and CGHS Rules Rules Rules for medical Attendance, treatment of employees
16. CCS (CCA) Rules Rules Classification Control and Appeal Rules for employees
17. CCS (conduct) Rules Rules Conduct Rules for employees
18. GPF and CPF Rules Rules Provident Fund Rules
19. LTC Rules Rules Leave Travel Concession rules
20. CEA Rules Rules Children's Education Assistance Rules
21. GFR Rules General Financial Rules
22. Delegation of Financial Powers Rules Rules Rules on delegation of financial powers
23. House Building Advance Rules Rules Rules on advances for House building
24. Overtime Allowance Rules Rules Rules on payment of OTA to Employees
25. Departmental Canteens Rules Rules Rules on running of Departmental Canteens in Central Govt. Offices
26. Compilation on reservations and Concessions for SCs/STs/OBCs etc., Rules Reservation and Concessions to various categories
27. Compilation on Confidential Reports Rules Instructions on Confidential Reports
28. Compilation on uniforms for Group C & D employees Rules Instructions on uniforms for employees
29. Compilation on New Pension Scheme Rules Guidelines on new pension Scheme
30. Manual on Office Procedure Rules Office Procedure
31. Medical facilities to CSIR Pensioners Rules Rules for medical facilties to CSIR Pensioners
32. CSIR Foreign Deputation Guidelines, 1996 (revised in August, 2005) Rules/Guidelines Guidelines on foreign deputation of staff
33. CSIR (Residence Allotment) Rules, 1997 Rules/Guidelines Rules and instructions on allotment of residence to employees
C. Purchase Procedure Rules
34. Purchase Procedures, 2002 Rules Rules and regulations connected with stores and purchase activity
D. Works & Services Rules
35. Works & Services CPWD & CSIR instructions on the subject Rules & Regulations connected with Civil, Electrical, Mechanical (construction and maintenance)
E. Guidelines on Technology Transfer
36. Guidelines for Technology Transfer and utilization of knowledge base (effective from 2005) Rules/ guidelines Guidelines/Rules on technology transfer, contract R& D, consultancy licensing of intellectual property
F. ISO Procedures Manual
37. Apex Quality Manual: ISO9001-2000 Quality System Procedures manual This institute has received ISO certification and all the standard procedures followed in respective projects, the kinds of documents that are under control, etc. have been spelt out.

 

The official documents are available under the control of the respective Heads, such as Controller of Administration for administrative documents, Finance & Accounts Officer for documents relating to payments and Purchase documents with the Controller of Stores & Purchase etc as mentioned below.

S.No Category of the Document Name of the Document and its introduction in one line Procedure to obtain the document Held by / under control of
1 Administrative (a) Documents relating to service matters (b) All documents relating to General Administration. By requisition (to the extent admissible ) Controller of Administration (COA))/ Administrative Officer (AO)
2 Vigilance/ Disciplinary & Legal Matters & Confidential Reports All documents relating to Vigilance / Disciplinary / legal case Privileged documents Controller of Administration (COA))/ Administrative Officer (AO)
3 Recruitment and promotions All documents related to recruitment; Assessment and promotions of staff By requisition(to the extent admissible ) Controller of Administration (COA))/ Administrative Officer (AO)
4 Works & Services Documents relating to construction & maintenance works (Civil, Electrical, Mechanical) By requisition(to the extent admissible ) Controller of Administration (COA))/ Administrative Officer (AO)
5 Pension All documents related to pensionary benefits of retired staff, medical reimbursement of retired staff By requisition(to the extent admissible ) Controller of Administration (COA))/ Administrative Officer (AO)
6 Purchase & Stores Documents relating to all purchases, stores and issue By requisition(to the extent admissible ) Controller of Stores & Purchase (COSP)/ Stores Purchase Officer (SPO)
7 Finance & Accounts Documents relating to payments By requisition(to the extent admissible ) Controller of Finance (COF)/ Finance & Accounts Officer(FAO)
8 Business Development Activity Documents / Registers relating to Sponsored projects, Industrial Projects, patents, public information relating to the Lab By requisition(to the extent admissible ) Head, PME/Head, BDG
9 Projects (Grant-in-aid, consultancy) All documents relating to Grant-in-aid projects, consultancy and CSIR networked projects By requisition(to the extent admissible ) Head, BDG
10 Publication and Science Communication All documents relating to publication and science communication including Annual Reports By requisition(to the extent admissible ) HEAD,PME

 

Formulation of policy or implementation thereof :: NIL

1.Research Council
 
    There shall be a Research Council (RC) comprising:-
      i.Five external experts, one of whom shall be designated as Chairman
      ii.Representative of concerned Scientific Departments/Agencies of Government ofIndia
      iii.Director of the Laboratory
      iv. Director/Sr. Scientist from a sister laboratory.
        Director General or his representative shall be permanent invitee.
        Members at (i), (ii) and (iv) including the Chairman shall be nominated by Director General. The Secretary of the Research Council shall be nominated by the Director. The Secretariat for Research Council shall be provided by the National Laboratory. The Chairman of RC shall preside the meeting. In the absence of the Chairman, members present shall elect a member to preside the meeting. The term of nominated members of Research Council shall be for a period of three years. The Research Council shall meet not less than two times a year
 
    Functions of Research Council
    The Research Council shall:
       i. Advise on the formulation of R&D programmes and future directions of activities of the laboratory keeping in view the Five Year Plans, national priorities and opportunity areas.
       ii.Suggest networking with other CSIR National Laboratories on programmes of mutual interest.
       iii.Review R&D activities and research programmes and advise on future directions.
       iv.Advise on fostering linkages between the Laboratory, industry and potential clients.
       v.Constitute Selection Committees and Assessment Committees/Peer Groups for selection, merit and assessment promotions of Scientific staff.
      vi.Any other function as may be assigned by Director General/Governing Body.
        The Proceedings of the Research Council shall be approved by its Chairman. In the absence of Chairman of RC, one of its members who presides the meeting as Chairman shall approve the Proceedings of the said meeting. The Director-General may amend any of the decisions of the Research Council which shall be binding.
  2.Management Council
 
    There shall be a Management Council for National Laboratory for management of affairs of the Laboratory within the framework of Rules and Regulations, directions and guidelines issued by Society, Governing Body, Director General and the Director.
 
    The Management Council shall comprise:-
       i.Director of the National Laboratory – Chairman
       ii.Four scientists of the Laboratory representing the staff of various age groups.
       iii.One representative of the technical personnel.
       iv.One Director level scientist from the same Laboratory or sister laboratory.
       v.Head, Research Planning Business Development/Planning, Monitoring and Evaluation of the National Laboratory.
       vi.Controller of Finance & Accounts/F&AO of the Lab.
       vii.Controller of Adminstration/Adminstrative Officer of the Laboratory as Member Secretary
 
    Members at (ii) to (vi) to be nominated by Director-General, CSIR. The term of the nominated members shall be for a period of two years.
 
        All matters at the Management Council meeting shall be decided by the majority view.
        Each member including the Chairman shall have one vote.
        The Chairman of Management Council shall preside the meeting and in the event of temporary vacancy in the office of the Director or absence of Director on account of illness, leave, deputation abroad, etc., the Acting Director of the Laboratory shall be the Chairman of the Management Council. The Chairman of MC shall preside the meeting of the MC and also approve the Proceedings.
        The Management Council shall meet as and when required for effective management of the Lab./Instt. but not less than thrice in a financial year.
 
        Functions of Management Council
          i.To administer and manage the affairs and environs of the laboratory.
          ii.To write off irrecoverable monetary losses and Stores within the limits prescribe by CSIR.
          iii.To recommend the resource allocation for R&D activities/facilities of the Lab.
          iv.To monitor the progress of R&D and other activities of the Lab.
           v.To recommend devolution of powers to the Project Leaders for the proper implementation of the projects/activities.
          vi.To approve contract R&D, consultancy projects and licensing of IPR beyond the powers of the Director.
          vii.To consider the annual report of the National Laboratory.
          viii.To constitute selection committees and assessment committees.
           x1.Any other matter, as may be referred by the Director General.
 
        The proceedings of the Management Council shall be approved by its Chairman. The Governing Body or Director General as its Principal executive Officer may review/amend any of the decisions of the Management Council, and pass such orders as considered necessary, which shall be binding on the Management Council
   3. Performance Appraisal Board (PAB)
 
    For each National Laboratory, its performance shall be assessed at least once in every five years by a Performance Appraisal Board constituted by the DG, CSIR for the specific purpose. Members of a PAB shall be nominated by DG, CSIR and if necessary, DG, CSIR may co-opt any additional member(s).
 
    Constitution of Performance Appraisal Board (PAB)
    Performance Appraisal Board for each National Laboratory shall comprise:-
    i. Director General - Chairman
    ii.Chairman of Research Council of the Laboratory - Member
    iii.Three Directors of CSIR National Laboratories, at-least two from amongst the members of Advisory Board - Members
     iv.Two out of other members of the Advisory Board - Members
      v.Three External experts specific to a Laboratory out of which one may be member of RC - Members
        Director of the National Laboratory as permanent invitee.
        The Secretariat for the PAB shall be provided by the concerned Laboratory.
 
 
    The Functions of PAB
       i.Review and appraise the performance of the National Laboratory.
      ii.Advise the Advisory Board/Governing Body of the outcome of the review.
      iii.Suggest the remedial measures to improve the performance of the national laboratory.
       iv.Any other function as may be assigned by the Advisory Board/Governing Body.
        The proceedings of the PAB shall be approved by its Chairman. The approved Minutes shall be placed before Advisory Board and Governing Body.
    Internal Committees
 
    Various Internal Committees as listed below, have been constituted by Director, CSIR-NGRI to look into specific aspects at CSIR-NGRI.
     1. Canteen committee
     2. NGRI Colony Welfare and Creche Committee
     3. Compassionate Appointments Committee
     4. Conveyance Advance Committee
     5. Information, Annual Report and Newsletter Committee
     6. Works & Engineering Services Committee
     7. House Allotment Committee
     8. Medical Facilities Committee
     9. O.B. Committee
    10. Safety & Security Committee
    11. Staff Benevolent Fund Committee
    12. Guest House Committee
    13. Library Committee
    14. Space Allotment Committee
    15. Website Committee
    16. Transport and Maintenance Committee
    17. Information Technology Committee
    18. Farewell Committee

Execution of subsidy programmes:Nil

Recipients of concessions, permits or authorisations granted : Nil

CSIR-NGRI Library

  • The Library remains open from 9.00 AM to 5.30 PM on all working days (Monday to Friday).
  • A reader, using the library, shall enter his/her name legibly in the register kept at the entrance gate. Private belongings shall be kept outside the library.
  • Silence should be observed in the library. Using mobile/cellular phone inside the library is not permitted.
  • Smoking, spitting & sleeping are strictly prohibited in the library.
  • The readers shall be responsible for any damage or mutation done to the books and periodicals of the library and shall be required to replace such publications or to pay the value there of.
  • After consultation, the reader shall leave the publications on the table & shall not replace the publications back on the shelves.
  • CSIR-NGRI staff can borrow only five books at a time for a period of two weeks. Books of special demand are lent out only for shorter period.
  • Encyclopedias, Dictionaries, Directories and other Reference books shall not be lent out.
  • Current periodicals are issued for overnight loan only. A reader can take not more than three periodicals at a time.
  • Before leaving the library, the reader shall satisfy as to whether the book issued to him/her is in sound condition. If not, he/she shall forthwith bring the matter to the notice of library-in-charge/staff, otherwise the reader is liable to be held responsible for condition of the book.
  • Readers are strictly prohibited to sub-lend the books.
  • Loan of publications may be renewed for a further period of one fortnight provided:
  • (i) Demand for the publication is not received.
  • (ii) Renewal does not exceed three consecutive fortnights.
  • Staff Members may suggest books for consideration for inclusion in the library. Suggestions shall pertain to technical work of their units.
  • Any infringement of the rules shall render the reader to forfeit the privilege of admission to the library and to borrow books from the library.
  • Facility of membership i.e. General, Special, and Institutional is also allowed to non-council members. The photocopies are provided @ 1 Rupee per page.

MEMBERSHIP RULES FOR NON-COUNCIL USERS

CSIR-NGRI Library has a collection mainly on science & technology, which comprises of subject encyclopedias, monographs, conference proceedings, special reports and reviews.

Library holdings also include publications of CSIR laboratories, periodicals in S&T, Annual reports of R&D organizations, Indian Standards, and pamphlets.

On the request of non-council readers, the library facilities were made available to them with effect from 1St October 1993.

Types of Membership

  1. ORDINARY MEMBER:
    • Ordinary members are issued membership cards for which they are charged an annual fee of Rs. 200/- (Rupees Two Hundred only).
    • They are allowed to use the library during office hours without any borrowing facilities.
  2. SPECIAL MEMBER:
    • Special members are allowed to consult the library as well as to borrow two books at a time against their membership card and two borrowers cards. Membership fee for this category of members is Rs. 500/- (Rupees Five Hundred only) per annum.
    • Besides membership fee, each member is required to deposit Rs. 1000/- (Rupees One Thousand only) as a security which is refundable at the time of withdrawal of membership.
  3. INSTITUTIONAL MEMBER:
    • This is open for an institution/company/firm. Annual membership fee is Rs. 1000/- (Rupees One Thousand only). In addition, Institutional member is required to deposit Rs. 2000/- (Rupees Two Thousand only) as a security, which is refundable at the time of withdrawal.
    • Institutional member need to formally nominate an employee who will be the contact person for interaction with the library. On payment of fee, the institute is enrolled as member of the library and issued membership card with three borrowers tickets, which entitles the institute to use library and to borrow three books.

Library Reading/Consulting Hours

Library is kept open from Monday to Friday, except Gazetted Holidays. Library hours are 9.00 AM to 5.30 PM.

Rules & Regulations

  1. Books are issued for a period of two weeks and a fine of Re 1/- (Rupee One) per day will be charged for overdue books.
  2. Special & institutional members are responsible for safety of membership card and the book borrowed against cards. In case of loss of card, Library-in-charge should be informed immediately.
  3. Members are responsible for any damage or mutation done to the publications. Lost or damaged books must be paid for before other books are issued.
  4. To reserve a book one has to fill a reserve slip at the circulation desk.
  5. Library reserves the right to cancel membership of any member who does not comply with the library regulation.

General Member

Name ----------------------------------------------

Occupation --------------------------------------

Designation---------------------------------------

Residential Address (Attach proof)
-------------------------------------------------------

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Name & Address of office/Institution 

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Tel. No. (O) ---------------- (R) ----------------- 

I hereby apply for membership/renewal of membership. I have read the rules and regulations of the library and agree to abide by them.

Date ------------------------ Signature -------------------------- 

For Office Use only

------------------------------------------------------
Membership No.----------------- Vaild upto ----------------- 

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Special Member

Name ---------------------------------------------- 

Occupation -------------------------------------- 

Designation-------------------------------------- 

Residential Address (Attach proof) 

----------------------------------------------------- 

----------------------------------------------------- 

Name & Address of Office/Institution 

--------------------------------------------------------------------------------------------------------------------------------------------------

--------------------------------------------------------------------------------------------------------------------------------------------------

Tel. No. (O) ----------------- (R) ---------------- 
Email ID ------------------------------------------ 

I hereby apply for special membership/renewal of membership and pay annual fee of Rs. 500/-. I also deposit security of Rs. 1000/-.

I have read the rules and regulations of the library and agree to abide by them.

Date ----------------------- Signature ------------------- 

For Office Use only

- --------------------------------------------------------
Membership No. ----------------- Vaild upto ------------------
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Institutional Member

Name (Contact person) -----------------------------------------
Designation ---------------------------------------------------------

Name & Address of Office/Institution

--------------------------------------------------------------------------------------------------------------------------------------------------

--------------------------------------------------------------------------------------------------------------------------------------------------

Tel. No. (O) ------------------------------------- 
Fax No. ------------------------------------------ 
Email ID ----------------------------------------- 

We apply for the Institutional/Renewal and pay annual fee of Rs. 1000/- We have agreed to comply with the library rules and deposit security Rs. 2000/- (Two Thousand only).

Date ----------------------- Signature ------------------------- 

For Office Use only

----------------------------------------------------------------------
Membership No. --------------- Vaild upto ---------------
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Transparency Officer

S.No Name & Designation
Address
 Telephone Nos. Email ID
1. Dr. B.P.K. Patro
Chief Scientist		 CSIR - National Geophysical Research Institute
Uppal Road, Hyderabad - 500 007		 040-27012403 patrobpk[at]ngri[dot]res[dot]in

Nodal Officer

S.No Name & Designation
Address
 Telephone Nos. Email ID
1. Shri Satheesh Kumar MD
Administrative Officer		 CSIR - National Geophysical Research Institute
Uppal Road, Hyderabad - 500 007		 040-27012355 ao[at]ngri[dot]res[dot]in

Information Officers

Central Public Information Officer
S.No Name & Designation
Address
 Telephone Nos. Email ID
1. Shri Satheesh Kumar MD
Administrative Officer		 CSIR - National Geophysical Research Institute
Uppal Road, Hyderabad - 500 007		 040-27012355 ao[at]ngri[dot]res[dot]in
Appellate Authority
S.No Name & Designation
Address
 Telephone Nos. Email ID
1. Dr. Kusumita Arora
Chief Scientist		 CSIR - National Geophysical Research Institute
Uppal Road, Hyderabad - 500 007		 040 - 27012783 karora[at]ngri[dot]res[dot]in

Details of CPIOs and FAAs since 1.1.2015

Central Public Information Officer
S.No Name & Designation Tenure
1. Dr. Ajay Manglik, Sr. Pr. Scientist From 20.11.2014 to 11.04.2016
2. Shri Binod Dubey, Controller of  Administration From 12.04.2016 to 21.07.2016
3. Shri B. K Kar, Controller of Administration From 22.07.2016 to 09.08.2017
4. Smt. V. V. S. Lakshmi, Controller of Administration From 10.08.2017 to 31.08.2021
5. Shri D.V.S. Sastry, Controller of Administration From 01.09.2021 to 21.09.2023
First Appellate Authorities
S.No Name & Designation Tenure
1. Dr. Bijendra Singh, Chief Scientist From 20.11.2014 to 11.04.2016
2. Dr. Ajay Manglik, Chief Scientist From 12.04.2016 to 21.07.2016
3. Dr. Anand P. Singh, Chief Scientist From 22.07.2016 to 09.08.2017
4. Dr. Anand P. Singh, Chief Scientist From 10.08.2017 to 23.07.2018

 

CAG